Aarhus University

Needed a flexible and future-proof solution

Freeing up IT resources, empowering communication teams to administer content updates and enabling employees to quickly produce on-brand work

Aarhus University was established in 1928, and today, the university has several world class research fields, over 42,000 tertiary students and 12,000 employees. The university’s goal is to contribute towards solving the complex global challenges facing the world.

Prior to implementing Templafy, Aarhus University was using an on-premise template management and document creation system. This system was proving increasingly resource-intensive to administer because only the supplier could update it.

“Our administration support on templates, documents and presentations is now easier – with Templafy we can quickly check and correct content and then instantly make everything available to our users.” Says Pia Hvid Tønnesen, Digital Project Manager at Aarhus University


“The greatest overall benefit is the on-brand scalability, flexibility and Templafy’s library features, which is particularly optimizing the time Aarhus University employees spend on case processing documents.”

Pia Hvid Tønnensen, Digital Project Manager at Aarhus University

Why Templafy?

Aarhus University needed a more flexible and future-proof solution with improved user-experience features for everyone throughout the organization and a centralized way to distribute content in Microsoft Word and PowerPoint.

Aarhus University migrated its on-premise document template management system to Templafy’s cloud solution.

This migration was lead by Digital Project Manager, Pia Hvid Tønnesen, who says:

“it’s been a pleasure to offer my colleagues throughout the university a product like Templafy. Our needs to make adjustments to the solution were very well understood and met by the Templafy team and we had a good working relationship with Templafy’s Project Manager throughout the process.”

Templafy has helped ensure Aarhus University’s brand remains consistent and up-to-date throughout all documents and presentations produced by employees.

The central IT team can globally update standard documents and digital assets and the administration divisions can now update their local content without needing to involve the IT team each time. Once content is updated in Templafy’s online interface, it is immediately available to users.

The university’s HR and study administration divisions have especially welcomed Templafy and use it to share documents and text items across units for improved case processing times.